PURCHASING

Sole Source Procurement

Date: April 4, 2025

Vendor: Mission Communications, LLC

Product: Mission Communications products including SCADA systems, real-time alarms and streaming data, antenna cables, solar panels, wireless communications equipment, and related components.

Reason: Mission Communications is the only vendor whose products are fully compatible with the Village of Ruidoso’s existing SCADA infrastructure. Other communication systems would not interface correctly with current equipment. A good faith effort was made to identify alternative suppliers, but no other provider was found to meet the required technical specifications. Additionally, there is no applicable GSA or State contract for these items.

Contract Term: July 1, 2025 – June 30, 2030

Document: Sole Source Certification - Mission Communications, LLC

Posted: June 3, 2025

Sole Source Procurement

Date: March 26, 2025

Vendor: Kubota, Incorporated

Product: Membrane Cartridge Type 515 Filters used in a Membrane Bio-Reactor (MBR) facility.

Reason: Kubota, Inc. is the only known vendor in the region capable of supplying these specific MBR membrane filters. This technology is considered the best available option for effective removal of Total Phosphorus and Total Nitrogen from wastewater. A good faith effort was made to contact other potential vendors, and Kubota was determined to be the sole provider. No GSA or State contract alternatives exist for this procurement.

Contract Term: May 16, 2025 – May 15, 2030

Document: Sole Source Certification - Kubota, Inc. Membrane Cartridge Type 515 Filters

Posted: June 3, 2025

Sole Source Procurement

Date: March 27, 2025

Vendor: Chuck Homer & Associates, Inc.

Product: Mission Communication products, including SCADA systems, Real Time Alarm and Streaming Data, Antenna Cables, Solar Panels, and related components.

Reason: Chuck Homer & Associates is the exclusive authorized dealer for Mission Communications in the state of New Mexico. The vendor has exclusive rights to sell and service Mission products used across multiple sectors, including water and wastewater, oil and gas, and industrial applications. Mission Communications has confirmed this exclusivity in a letter dated March 19, 2025. Efforts were made to verify the availability of alternate providers, and no other vendor was found to meet the necessary specifications within the region. The vendor has been certified as a sole source under Village of Ruidoso procurement guidelines.

Contract Term: July 1, 2025 – June 30, 2030

Document: Sole Source Certification - Chuck Homer & Associates

Vendor: Chameleon Industries

Product: Bulk Liquid Aluminum Sulfate

Reason: Chameleon Industries is the only supplier able to deliver high-quality liquid Aluminum Sulfate in bulk quantities to the Ruidoso-Ruidoso Downs Wastewater Treatment Plant. This product is essential for the removal of phosphorus from the effluent stream in order to meet the facility’s 30-day average phosphorus limit of 1.67 lbs./day, as required by the EPA and NMED. Alternative suppliers, such as a distributor based in Georgia, are not viable due to the product crystallizing during transit. Chameleon Industries, based in Mesquite, Texas, has reliably supplied the Village with this material for over 11 years.

Document: Sole Source Certification for Chameleon Industries - March 25, 2025

Term of Contract: 5/17/25 - 5/16/30

Vendor: Polydyne Inc

Product: CLARIFOC C-6286 Polymer and CLARIFOC C-1450 Polymer

Reason: Polydyne Inc is the only supplier of CLARIFLOC C-1450 in Lincoln County, NM.  CLARIFLOC products are used by the Village of Ruidoso’s Water Production Department and the Regional Wastewater Treatment Plant.  The chemical compound of CLARIFLOC works best with the village’s water system due to the potential demand for Zeta from Ruidoso’s source water.  CLARIFLOC’s positive ion charge intensity offsets the negative ion charge of Ruidoso’s source water.

Document: Polydyne Sole Source Certification and Letter to GSD.pdf

Date: 1/17/2025