Azteca Systems, LLC - Cityworks Software
Vendor: Azteca Systems, LLC
Product: Cityworks Software
Reason: Cityworks Software is a Sole Source Product designed, created, and owned exclusively by Azteca Systems, LLC.
Date: 11/01/2024 – 10/31/2025
Tyler Technologies - Software Maintenance
Vendor: Tyler Technologies
Product: Software maintenance support of accounting, payroll and time entry software used by the Village.
Reason: The Village has invested in the Incode Software for utility billing and accounting software. We need to maintain that software on an annual basis.
Dates: 11/01/2024 – 10/31/2027
James, Cooke and Hobson, Inc. - Replacement Parts
Vendor: James, Cooke and Hobson, Inc
Product: Flygt Submersible Mixers, Flygt Submersible Pumps and Repairs for all Flygt Mixers and Pumps, including Aurora Booster Pumps
Reason: The new facility at the Wastewater Treatment Plant was equipped with Flygt Mixers and Pumps, which include stainless steel guide rails, chains, and electrical cables for quick replacement. The EPA requires that the facility have an inventory of replacement and spare parts. JCH is the Area Representative for Flygt and Aurora products we use at the facility.
Document: Sole Source Certification - James, Cooke and Hobson, Inc.
Date: 07/28/2024 to 07/27/2025
Ruidoso Valley Chamber of Commerce - Operations of Visitor Centers and Wingfield Heritage House Museum
Vendor: Ruidoso Valley Chamber of Commerce
Product: Operation of the Ruidoso Visitors Center and the Billy the Kid Visitors Center
Reason: In the last two (2) solicitations (April 2010 and July 2014), there was one offeror, The Ruidoso Valley Chamber of Commerce. The Chamber has operated the Visitors Center for the last twelve (14) years, and the Billy the Kid Visitors Center was added eight (10) years ago. The Chamber is responsible for all expenditures at the Ruidoso Visitor Center and only the operations at the Billy the Kid Visitors Center. The Chamber will also be providing a staff member at Wingfield House.
Document: Sole Source Certification - Ruidoso Valley Chamber of Commerce
Dates: 07/01/2024 – 06/30/2025
Chameleon Industries - Liquid Aluminum Sulfate
Vendor: Chameleon Industries
Product: Liquid Aluminum Sulfate
Reason: Aluminum Sulfate is needed to remove Phosphorous from our Effluent Stream. Chameleon Industries is the closest source of bulk liquid Aluminum Sulfate for our facility within our region.
Document: Sole Source Certification - Chameleon Industries
Dates: 05/17/2024 – 05/16/2025
Kubota, Incorporated - Membrane Units
Vendor: Kubota, Incorporated
Product: Membrane Cartridge Type 515 Filters to be used in Membrane Bio-Reactor Facility
Reason: The membrane units and individual pieces and accessories are manufactured, sold, and distributed exclusively by Kubota Corporation.
Document: Sole Source Certification - Kubota, Incorporated
Dates: The term of the contract is from 5/16/24 – 5/15/25
Centricity GIS, LLC - Cityworks Software
Vendor: Centricity GIS, LLC
Product: Software License/Support Renewal
Reason: Centricity GIS, LLC is used by the Village of Ruidoso for permitting, licensing, work orders, implementation, maintenance, and support for the Cityworks Software.
Document: Sole Source Certification - Centricity GIS, LLC
Dates: The term of the contract is from 4/8/24 – 4/7/27
Polydyne, Inc. - CLARIFLOC™ C-6266
Vendor: Polydyne, Inc.
Product: CLARIFLOC C-626 Chemical/polymer
Document: Sole Source Certification - Polydyne, Inc.
Start Date: 2/22/24 End Date: 2/21/25
Amount: $100,000