Ovivo USA. LLC - Single Rake Front Cleaning (SRFC)
Sole Source Procurement Emilee Lindsay Sole Source Procurement Emilee Lindsay

Ovivo USA. LLC - Single Rake Front Cleaning (SRFC)

Vendor: Ovivo USA. LLC

Product: Ovivo single rake front cleaning ¼-inch bar screen and screens conveyor

Reason: The "plug n play" feature of it is the current coarse bar screen is also an Ovivo product.  All other coarse bar screens will require rechanneling of influent, extensive down time for demo, installation, re-wiring, re-programming, and influent bypass.

Dates: 12/02/2024 – 12/01/2025

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James, Cooke and Hobson, Inc. - Replacement Parts
Sole Source Procurement Ellen Barone Sole Source Procurement Ellen Barone

James, Cooke and Hobson, Inc. - Replacement Parts

Vendor: James, Cooke and Hobson, Inc

Product: Flygt Submersible Mixers, Flygt Submersible Pumps and Repairs for all Flygt Mixers and Pumps, including Aurora Booster Pumps

Reason: The new facility at the Wastewater Treatment Plant was equipped with Flygt Mixers and Pumps, which include stainless steel guide rails, chains, and electrical cables for quick replacement. The EPA requires that the facility have an inventory of replacement and spare parts. JCH is the Area Representative for Flygt and Aurora products we use at the facility.

Document: Sole Source Certification - James, Cooke and Hobson, Inc.

Date: 07/28/2024 to 07/27/2025

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MP Chavez Enterprises, Inc. - Culvert Installation
Emergency Procurement Ellen Barone Emergency Procurement Ellen Barone

MP Chavez Enterprises, Inc. - Culvert Installation

Vendor: MP Chavez Enterprises, Inc

Product: Installation of a Culvert at Paradise Canyon Dr and Starlite Rd. The culvert is 24 inches in diameter and 80 feet long. 15 yards of concrete will be poured for both headwalls.

Reason: The previous culvert was damaged by the flooding and needed to be replaced to prevent continued clogging and flooding.

Document: Emergency Determination Form - MP Chavez Enterprises, Inc.

Date: 07/19/2024 – 08/19/2024

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Ruidoso Valley Chamber of Commerce - Operations of Visitor Centers and Wingfield Heritage House Museum
Sole Source Procurement Ellen Barone Sole Source Procurement Ellen Barone

Ruidoso Valley Chamber of Commerce - Operations of Visitor Centers and Wingfield Heritage House Museum

Vendor: Ruidoso Valley Chamber of Commerce

Product: Operation of the Ruidoso Visitors Center and the Billy the Kid Visitors Center

Reason: In the last two (2) solicitations (April 2010 and July 2014), there was one offeror, The Ruidoso Valley Chamber of Commerce.  The Chamber has operated the Visitors Center for the last twelve (14) years, and the Billy the Kid Visitors Center was added eight (10) years ago.  The Chamber is responsible for all expenditures at the Ruidoso Visitor Center and only the operations at the Billy the Kid Visitors Center. The Chamber will also be providing a staff member at Wingfield House.

Document: Sole Source Certification - Ruidoso Valley Chamber of Commerce

Dates: 07/01/2024 – 06/30/2025

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The Village Buttery - Emergency Operations Center Catering
Emergency Procurement Ellen Barone Emergency Procurement Ellen Barone

The Village Buttery - Emergency Operations Center Catering

Vendor: The Village Buttery

Product: South Fork Fire Emergency Operations Center Catering at Village of Ruidoso Convention Center

Reason: The only company that could provide catering for 600 people at the EOC.  Two other companies were contacted but could not provide service for the time needed.

Document: Emergency Determination Form - The Village Buttery

Dates: 07/01/2024 – 07/31/2024

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Garrison Tree Service - Debris Removal
Emergency Procurement Ellen Barone Emergency Procurement Ellen Barone

Garrison Tree Service - Debris Removal

Vendor: Garrison Tree Services

Item/Service: Debris Removal as a res,u t of the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork wildfire, debris blocked roadways and thoroughfares. In an effort to increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - Garrison Tree Services

Date: 06/20/24

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Kubota, Incorporated - Membrane Units
Sole Source Procurement Ellen Barone Sole Source Procurement Ellen Barone

Kubota, Incorporated - Membrane Units

Vendor: Kubota, Incorporated

Product: Membrane Cartridge Type 515 Filters to be used in Membrane Bio-Reactor Facility

Reason: The membrane units and individual pieces and accessories are manufactured, sold, and distributed exclusively by Kubota Corporation.

Document: Sole Source Certification - Kubota, Incorporated

Dates: The term of the contract is from 5/16/24 – 5/15/25

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